I probably spend a couple hours a month on the basics now and we were spending at least 20 hours a month, if not more.
Jessica Scheevel
Continuing Education Committee Chair, Willmar Public Schools
The Challenge
A Legacy System at Its Limit
Willmar Public Schools faced a critical transition point. Their relicensure process relied on the deep institutional knowledge of a single individual and a mountain of physical paperwork.
The "One-Man Show"
The process was managed entirely by one coordinator using carbon copy forms and hand-entered spreadsheets.
Manual Data Entry
Every professional development hour was manually uploaded to PELSB line-by-line — a painstaking, error-prone process.
Limited Transparency
Teachers had zero real-time visibility into their status, generating a constant stream of emails — "Am I on track?" or "Did my hours count?"
Compliance Risks
With only one person overseeing the data, the district lacked the collaborative oversight required for robust compliance.
The Solution
Reclaiming the District's Most Valuable Asset: Time
Implementing Proserva's automated workflows didn't just digitize paper, it completely reinvented the timeline. Willmar went from a 25-hour monthly grind to a 3.5-hour efficient cycle.
Batch PELSB Uploads
What used to take hours of manual entry is now a single "download-and-upload" process — instant and error-free.
Committee Collaborative Review
The committee meets for just 30 minutes monthly to review submissions together within the platform, ensuring shared accountability.
Automated PD Tracking
For district-wide training days, the committee pulls attendance reports and bulk-uploads hours for all teachers simultaneously.
Real-Time Teacher Dashboard
Educators can now see their pending and approved hours instantly — eliminating administrative friction entirely.
The Impact
Data-Driven Efficiency
The quantitative impact at Willmar was immediate. By replacing manual entry with platform automation, the district moved from a state of administrative friction to organizational clarity.
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We looked at a couple of different programs. Yours was by far the best — price-wise and function-wise. Proserva was presented as being built for relicensure, which is exactly what we needed.
I don't have to put each hour into PELSB one by one anymore. It's just one upload and it's done.
If other districts want to talk to someone who's using this... I have no problem telling them this is a lot better than other ways.
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